Privacy Policy
Effective 25 October 2026
E-Park AI Co., Ltd. processes personal information as follows to receive and run entries for SVAIFF KOREA 2026 and the Global AI IDOL Award 2026 (secretariat: Korea AI Marketing Institute)
Information collected
- Entries (required): name, email, phone, date of birth, affiliation, country, team member details, work information (title, synopsis, credits, poster, video file, creative statement, answers)
- Entrants under 19: guardian name, relationship, phone and email, guardian consent form
- Award candidates (after the December contact): ID number for prize payment, bank account and country of residence, eligibility documents for the Youth and University Creator Awards
- Inquiries: email address and message
- Collected automatically: access logs (for service operation and security)
Purpose of use
Used for receiving, judging and contacting entries, confirming award candidates, paying prizes and withholding tax, checking Youth and University Creator Award eligibility, entering the global final and answering inquiries
Retention period
- Entry, judging and contact information: 1 year after the event ends
- Prize payment and withholding tax information: period required by tax law (5 years)
- Youth and University eligibility documents: destroyed as soon as the eligibility check and appeal period (7 days after notice) end
- Copies of works for judging: destroyed 6 months after judging
- Scene stills and audio clips for checking entry formats: deleted automatically on 31 January 2027
- Withdrawn or disqualified works: deleted 30 days after withdrawal or disqualification
- Access logs (operation and security records): 1 year after the event ends
- Mail received by the secretariat (office@in.svaiffkorea.com) and mail records: 1 year after the event ends
Disclosure to third parties and transfer abroad
Only for works whose global final entry has been chosen and confirmed (prize-winning works, and Encouragement Award works whose entrants choose to enter), the entrant’s name, contact details and work information are passed by email or online to the US global final organizer (Star Alliance Culture Inc.) for the final entry, and kept for 1 year after the final
Youth and University eligibility documents are not provided
If you refuse the transfer abroad, you cannot enter the final, and a prize winner’s award may be cancelled
Outsourced processing
An overseas cloud service provider (US-based company; servers in multiple countries) (storage, transfer, AI processing)
AI is used only for tasks such as checking entry procedures and registration formats, and never for evaluating works (scores or award decisions)
Original videos are not sent to external AI
Entrants’ names and contact details are never sent for AI analysis, and entries are never used for AI training
An AI conversation service provider (USA): writes the answers of the guide chatbot on the official website and entry screens
When you ask a question, the question (with email addresses, phone numbers, etc. masked) and part of the guide material are sent over encrypted connections; entrants’ submission information and work files are not sent
Your rights and how to exercise them
You may request access, correction, deletion or suspension of processing
For children under 14, a legal guardian exercises these rights
Requests: the official website inquiry (chatbot or inquiry form) or help@svaiffkorea.com
How data is destroyed
Electronic files are deleted so they cannot be recovered, and paper documents are shredded
Security measures
We manage access rights and encrypt data in transit (HTTPS), and entrants’ contact details are not shown on the jury screens
Personal information protection officers
Young-sang Kim · JI LINJASON LIM — Co-Chairs of the Organizing Committee, SVAIFF KOREA 2026 · Contact: the official website inquiry (chatbot or inquiry form) or help@svaiffkorea.com
Changes
Changes take effect after prior notice on the website
Once entries open, we will not change this policy to entrants’ disadvantage